Administrative Assistant, Purchasing – Tehachapi

Position Type:

Full-time

dmg1392echo@yahoo.com,  dmg1392echo@earthlink.net   EDUCATIONAssociate of Arts Degree in Business SUMMARY OF QUALIFICATIONS15 plus years of office experience ranging from customer service, human resources, analysis and statistics.  Head purchaser for 3 years, ordered office supplies for many of the companies I worked for.  Backup to payroll, accounts receivable, accounts payable, general ledger, bills of lading, shipping and receiving for over 15 years, and have over 5 years of banking experience:  supervisor over 20 people: hired and trained employees, resolved conflicts and was liaison between supervisors and employees as well as with other departments, transferred $75 million in wire transfers daily.  I have often created new or more effective forms.Proficient in:   MS Office Suite, Photoshop, Print Shop, Corel, Adobe, Quicken, Oracle, Windows, Outlook, Netscape, search engines, etc., and have worked on many types of in-house computer programs. WORK EXPERIENCE8/2002 through present – Volunteer – Golden Hills Elementary School, Tehachapi, CAVolunteered daily with Kindergarten, First, Second, Third and Fifth Grades: art projects, reading and math projects, sewing projects and helped with “special needs” kids. Helped correct papers, recorded grades, developed daily activities, copied correspondence to go out to parents, created newsletters and reorganized files. Chaperoned children at several off-site activities. 1/2005 through 11/2005 – Proprietor – Deb’s General Services, Tehachapi, CAOrganized files, closets, rearranged furnishings, bank deposits, leasing agreements, phones, filing, customer service, yard work, painted, stripped wallpaper, packed and unpacked. 4/97 through 4/2002 – Administrative AssistantRailroad and Transit Consulting, Inc., Millbrae, CA Set up office for 7 employees from ground zero. Contracted phone and fax line installation, office furniture and equipment leasing and delivery, and the leasing of employee vehicles. Maintained employee files, benefits, and salary administration. Ordered all office supplies, cell phones and pagers for use by inspectors and key Amtrak, BART and SAMTrans personnel; and ensured that equipment was properly maintained.  Employee hours transferred to reports to ensure accuracy for payroll service (ADP). Invoicing for A/R was done monthly.  Developed reports to track ongoing jobs to ensure guidelines met. Issued weekly reports to company President: verified hours and total billing for the week; and to the Peninsula Corridor Joint Powers Board (overseer of SAMTrans) to show amounts billed were in the “not to exceed” budgets set for each individual project.   3/96 through 3/97 – Administrative Assistant / AnalystComprehensive Community Home Health and Hospice, Brisbane, CAManaged the billing department personnel staff (ten people), and assisted management in reports and analysis. Reviewed employee time sheets relating to services provided, time, duration, direct and indirect allocations. Gathered historical and concurrent data for reports on patient by type of visits provided per patient admission, and by diagnosis. Designed forms to best meet these reporting requirements. Researched nursing and health care positions throughout California and gathered historical and concurrent data for analysis. Prepared comparative reports for use by supervisory staff in analysis of patient care services and assignment of staff. Monthly goals and objectives were developed and a time-line to accomplish assigned responsibilities. 3/91 through 3/96 – Alarm Suppliers, Inc., South San Francisco, CAHead Purchaser - For three years I reviewed each of the five branches for inventory and scheduled all deliveries as needed so that product was always on the shelves. Negotiated bulk prices with vendors. Worked with vendors to ensure we had product while they were running promotions. Reviewed reports, checked shelves, checked in with vendors at least weekly to maintain a high level of customer service. When vendor was not getting product to us, tracked down why and if it was a matter of indifference by the vendor, negotiated with different vendors for better cooperation to get product to the customer. Inventory was audited each quarter by heads of departments.Administrative Assistant - For two years I worked as file clerk and assistant, I filed, helped with payroll, purchasing, bookkeeping, collections, Human Resources and AP/AR. I also assisted with shipping and receiving when needed. This was one of five offices and the cooperation between this office and the other four branches was imperative.